Software · top picks by feature

Top Document Management Software

787 document management software products ranked by rating, review volume and listing quality.

Looking for the best document management software? TrustList ranks 787 products with document management across 242 software categories (the largest groups: file sharing, intellectual property management and HOA software). Updated September 2026.

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Between them, the 787 document management software products on this page cover android (203), task management (162), collaboration (154) and billing & invoicing (134). 671 of them have written a profile you can read before you get in touch.

What to look for in document management software

The best document management software for you depends on how your business works, not only on where a product sits in the list. Before you shortlist the top-ranked options, check for:

Search that reads inside documents (full text, and OCR for scans), not just file names
Version control, check-in and check-out, and a clear audit trail
Permissions down to folder and file level, with external sharing you can revoke
Retention rules and legal holds, if you are regulated
Review and approval workflows, including e-signature
Integrations with email, Microsoft 365 or Google Workspace, and your line-of-business apps

How to use this ranking

Start with the top 10, then narrow down with Best document management software by category further down the page, which ranks the same feature inside each kind of software. Read the reviews on each profile, and ask vendors to show you the points above with your own data before you decide.

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Document management software, page 19

Intralinks Virtual Data Room
Version Control · Access Controls/Permissions · Audit Trail
Virtual Data Room Software
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VersionX EntryPoint
Watch List · Self Check-in · Badge Management
VersionX EntryPoint is a customizable and feature-rich visitor management system. It digitizes the management of visitors, staff, housekeeping, vendors, laborers, etc.
Visitor Management Software
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Nomadesk
Archiving & Retention · Real Time Synchronization · Version Control
Nomadesk is an easy and secure way to collaborate on and backup critical files from any location, whether you have an internet connection or not.
Virtualization Software
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CaseLoad
Billing & Invoicing · Calendar Management · Time Tracking
Trust Accounting Software
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The Plaintiff
Asset Gain & Loss Reporting · Billing & Invoicing · Legal Case Management
Trust Accounting Software
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AdvantageLaw
Fee Calculation & Posting · Billing & Invoicing · Legal Case Management
Trust Accounting Software
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CS Professional Suite
Project Management · Time Tracking · Client Portal
Professional Services Automation Software
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pimentaCHAT
Two-Way Audio & Video · Audio / Video Conferencing · Drag & Drop
pimentaCHAT is a unified collaboration and communication (UCC) tool for companies, educational institutions, associations and churches.
Unified Communications Software
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Chase Software
Billable & Non-Billable Hours · Time Tracking by Client · Time Tracking by Project
Chase systems deliver end-to-end solutions for advertising and media agencies worldwide.
Time and Expense Software
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Hyperlogs
Billable & Non-Billable Hours · Time Tracking by Client · Time Tracking by Project
Time Tracking has never been this easy. Hyperlogs is the most comprehensive easy-to-use time tracking, expense and invoicing app for all your projects and teams.
Time and Expense Software
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Deltek Vision
Time & Expense Tracking · Trend / Problem Indicators · Billable & Non-Billable Hours
Deltek Maconomy is suitable for a number of Professional Services industries, including tax/audit/accounting firms, marketing agencies, IT/management consulting, clinical research…
Time Tracking Software
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Changepoint SA (Changepoint PSA)
Time & Expense Tracking · Billing & Invoicing · Project Management
You need to get things done. A lot of things. Changepoint PPM (Daptiv) makes sense of your complex mix of projects.
Professional Services Automation Software
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Tiled
Contact Management · Collaboration Tools · Content Management
Tiled is a microapp platform built to increase viewer engagement and company insight.
Training Software
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WalkMe
Self Service Portal · Surveys & Feedback · Orientation Workflow Management
WalkMe takes employee training to the next level with a platform powered by AI and contextual awareness.
Training Software
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PlusSpec
For Facility Management · For 3D Printing · Bill of Materials
Takeoff Software
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Circuit
Live Driver Tracking · Contact Management · Content Management
Circuit improves teamwork by bringing together voice, video, screen share, messaging, and file sharing into a single tool with one view accessible through multiple devices and…
Team Communication Software
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Ryver
Task Management · Project Management · File Sharing
Ryver helps organize all your team collaboration in one app. It includes Group Messaging (Chat + Topic-threaded Chat + File Sharing), Task Management, and Voice & Video Calls.
Team Communication Software
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AppBase Low-Code PlatformÂ¿
Corrective and Preventive Actions (CAPA) · Integration into Third Party Applications · Service Level Agreement (SLA) Management
Service Desk Software
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Lumi
Real Time Editing · Task Management · Contact Management
Collaboration software made by producers for project and production teams.
Team Management Software
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VisibleThread Docs
Multiple Output Formats · Version Control · Compliance Management
VisibleThread improves the efficiency, clarity and compliance of RFPs, contracts and mission-critical business writing with quantifiable metrics.
Proposal Management Software
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Outreach Grid
Goal Setting / Tracking · Client Management · Forms Management
Social Work Case Management Software
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AdvocacyPro
Reporting & Statistics · Child Welfare Management · Client Management
Social Work Case Management Software
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FHASES
Goal Setting / Tracking · Billing & Invoicing · Reporting & Statistics
Social Work Case Management Software
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Infinity ECM
Time & Expense Tracking · Self Service Portal · Archiving & Retention
Infinity ECM is an Award-winning Business Management platform that brings a fast IT digital enterprise transformation and includes 15+ fully integrated systems modular subsystems…
Service Desk Software
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Best document management software by category

The same feature, ranked inside each kind of software. 242 categories in all; these 40 have 5 or more products.

How is this list of the top document management software worked out?

TrustList ranks every product that offers document management, whichever software category it is filed under, by its rating, how many reviews it has and how complete its profile is. No one can pay for a position in this list. Where few products have reviews yet, profile completeness carries more weight, so treat the order as a shortlist to check rather than a verdict.

Is the top-ranked product the best document management software for everyone?

No. A small team, a growing business and a large enterprise need different things from document management software. Use the checklist above and the rankings by category to find the best fit, and give most weight to reviews from companies like yours.

How often does the ranking change?

The order is recalculated as new reviews arrive and vendors update their profiles, so the list you see is the current one.

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