About Bookwhen

90% of users save time after moving to Bookwhen

Automation and reporting save you time at every step No more spreadsheets and phone calls!

Confirmations, reminder emails and waiting lists all operate automatically
Attendees manage their own bookings with cancellations and transfers
Attendee lists for swift check-in and reporting for keeping track of bookings

Effortless booking, across all devices

Hosted on a professional booking page to share with attendees or embed in a website

Take bookings and payments 24/7 with customisable booking forms
Multi-event, multi-attendee bookings possible with basket style checkout
Attendees can save details to make checkout even faster next time

We’re here to help you succeed

Get a quick response from our friendly support team That show you how to get the most out of the system A friendly place for community and discussion To improving society, our climate and nature Read more Read about how companies are using Bookwhen to grow Read more

Our mission is to help you share your passion.

We’ve created an online booking system that is simple and flexible enough to allow anyone to organise almost anything It’s empowered thousands of businesses, individuals, and non-profit organisations to bring people together, online and in person

You can use Bookwhen to manage bookings of any size: one-to-ones, classes, outdoor activities, leisure centre sessions, music festivals… your imagination is the limit You can allocate tickets for free or set a price and accept payments online

With Bookwhen, you share a single link to your dedicated webpage, with all the essential information, or embed the booking form into your own website They choose a date and time that suits them and purchase or reserve the tickets instantly It’s a satisfying booking experience

You can customise the booking form to obtain personal details or waivers to adapt it to your needs You can also offer special discounts and various ticket types Some Bookwhen members like to include merchandise, equipment hire and other options into their tickets

For over a decade, our customers have saved time by moving away from managing bookings manually on spreadsheets or pen and paper You may be worried about your customers making the transition to digital bookings, but we’ve seen 1000s make the change and never look back Plus, we’re here to help with any questions or problems Our customer support is one of the best rated globally, but we pride ourselves on its humanness

By digitising your operation, you get easy access to reports for finance Bookwhen also sends email reminders ahead of time to reduce no-shows When you spend less time with admin and customer service, you spend more time doing what you enjoy

You could also invest that time in marketing to raise awareness and reach a wider audience If you do, you can use our discount codes in your promotional campaigns to track their performance or to entice people to try something new

Suppose you work with customers with varying interests In that case, you may want to use more than one booking page, allowing you to customise information, images and events to suit each audience separately

To learn more, you can sign up for a free trial You’ll have access to premium features for 14 days before it switches to a free plan; no credit card required, no surprises