Boyce Systems

Financial management software for Indiana schools

Indiana's public K-12 schools are the focus of Boyce Systems, a maker of financial management software. Its cloud enterprise resource planning software combines fund accounting, payroll, human resources, timekeeping and employee self-service in a single package. The company says it has built the software around Indiana's reporting rules, and that it has worked with Indiana public education for over a hundred years. It says that 65% of Indiana public schools use it as their ERP system.

Fund accounting for public bodies

The fund accounting module tracks appropriation balances in real time, so that a school can see what it has left to spend in each account. Purchase orders, invoices and receipts can be emailed directly from the software. Reports can be uploaded for submission to the Indiana Gateway for Government Units, which automates a step that would otherwise be done by hand. The company says the system keeps balances accurate and helps the school stay compliant with updates.

Payroll and employee records

The payroll module keeps employee information in one place, including signed tax forms, deduction history and earnings records. It links with timeclocks, W-2 forms, the Indiana Gateway, Indiana Workforce Development and INPRS, the state pension system. The company says the integrations save time and that the system receives automatic updates when rules change.

Human resources for school staff

The human resources module manages teachers, administrators, bus drivers and the staff on extracurricular activity contracts. It records licences, evaluations and the reports the Department of Education requires. Employee Hub is a self-service portal that lets staff reach their own records and information without needing to ask the office for them.

Financial forms and records

Boyce Systems also offers the ordering of customized financial forms, with historical records kept so that earlier forms can be found. The company describes the customization options as a way for each school to fit forms to its own needs.

Earlier products for local government

The company's earlier Keystone line served cities and towns, libraries and utilities. Its Keystone products covered financials, billing, asset management, general ledger and timekeeping for those bodies, and the company's Komputrol line is the school product its site now promotes. The firm presents its experience as a partnership, with people close to clients who can answer questions and explain the systems in use.