RentControl

Rental management on a Windows desktop, bought rather than leased

RentControl is Windows software for businesses that rent out equipment. It handles quotes, reservations, rentals, check-in and the stock behind them, along with the customer records and accounts that go with the work. The vendor positions it as an affordable package with features comparable to those of much costlier products, and it stresses support, from a quick question to a failed machine.

Built for many kinds of rental

The core is designed to cope with very different rental trades. A rental period can run from one hour to open-ended. Inventory can hold serialized assets and pooled assets, as well as items that are not stock at all, such as labor charges. Multiple sales branches and warehouses are supported, with bulk transfers between them. Pricing can follow any of fifteen schemes, including weekend variations or a custom scheme, and every scheme handles up to three tax rates. The software is offered in twenty industry-specific editions.

Customers, documents and reports

A client database keeps profiles, rental history and CRM data. Client and company discounts can be applied automatically. Order-specific, equipment-specific or client-specific notes can appear on customer documents, which can also carry the company logo, signature lines and rental terms. Reports cover financials, reservations and orders, including a day-by-day schedule of activity.

Accounts receivable with RentControl Plus

An upgraded edition, RentControl Plus, adds full accounts receivable processing. It produces invoices for short rentals and automatic monthly invoices for longer ones, generates statements, keeps a chart of accounts for clients, offers financial and management reports, and records payments, debits and credits. All of that can be sent to QuickBooks, so a company can keep QuickBooks for its overall accounting while avoiding double entry of payments and new client details.

How it is sold

The vendor says customers buy the software outright instead of paying a monthly fee, and that extended support is an optional extra. The company directs prospects to independent reviews on Capterra for opinions from other users.