Rutba Facilities

Business software collects assets in three places and none of them agree: the HR list of issued kit, the fixed-asset register in accounting, and the machine records the plant keeps. Rutba Facilities is one register. HR issues from it, the ledger depreciates from it, and - when M4 lands - maintenance schedules work on it. The custody trail is insert-only, so who had what and when it was returned is a record rather than an argument.

The 2 Applications on One Login

• Assets: The register of everything owned that is not stock: custody, lifecycle, contracts on things, licences, vehicles and audits.
• Facilities: Sites and spaces, leases, requests and orders, the statutory register, contractors, bookings, and health and safety.

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What It Does

• One asset register the whole estate reads from.
• Custody as insert-only events - who had what and when it was returned.
• Sites, buildings and spaces, with assets attached to each.
• Lifecycle with contracts, licences and warranty dates.
• The financial twin: cost, salvage, method and useful life for the ledger.
• A machine profile on the same row, when maintenance needs it.
• Statutory-inspection catalogue as data, so due-date lists match the jurisdiction.
• Joiner and leaver checklists issue and reclaim equipment from the same register.

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Built For

• Companies whose asset list lives in three spreadsheets and one strapi table.
• Facilities teams tracking service contracts, licences and inspections.
• Manufacturers who want machines and hand tools in the same register.
• Any organisation whose auditor keeps asking where the laptops went.

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Pricing & Integration

Pricing runs Starter, Growth and Enterprise, starting at $0 annual contract. Products can be taken separately or together on one account and one invoice.

Shares its records with Rutba People, Rutba Books and Rutba Manufacturing, so the same customer, stock item or employee is one row rather than a copy in each.

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Early Access Note: It is in early access: usable today, with the shape of it still settling as the first customers push on it.