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Swim School Software

Club Manager

Modular management software for sports centres, gyms and pools with booking and access control

By XeniaSoft

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  • Group Registration
  • Group Scheduling
  • Class & Schedule Management
  • Self Check-in/Check-out
  • +56 more
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About Club Manager

A leisure facility has to juggle memberships, class bookings and who is allowed through the door. Club Manager is modular, flexible software for the management of any type of sports centre, gym or pool, and it ties together member subscriptions, who may enter the building and the administration around both.

Modules that suit different venues

The vendor describes the software as modular, which means a facility can use the parts it needs. Subscriptions are managed centrally, and the same system sits behind the entrance to the building.

Access control at the turnstile

Club Manager automates access control through turnstiles or card readers. Its real-time controls mean entry decisions rest on the current state of a member's booking or subscription, rather than on a list that is updated later.

Online booking through My Smart Club

Built into the software is My Smart Club, an app the vendor calls innovative. It gives customers an advanced online booking service, so members can reserve their own places. The vendor presents Club Manager and My Smart Club together as a complete system for automating booking and access control.

TrustList summary

Club Manager is modular software for running sports centres, gyms and pools. It coordinates subscriptions, entry access and related administration.

It includes an app, My Smart Club, which gives customers online booking. The booking app is built into the main software.

What Club Manager offers

  • Subscriptions: member plans managed centrally.
  • Access control: entry through turnstiles or card readers.
  • Online booking: via the My Smart Club app.
  • Real-time controls: bookings and access checked as they happen.
  • Modular design: parts can be added to suit the facility.

Customers and markets

Sports centres, gyms and swimming pools. Entry can be controlled through turnstiles or card readers, which ties the booking system to who actually gets through the door.

Summary written by TrustList from the business's own published information, Nov 2026.

Categories & features

  • Group Registration
  • Group Scheduling
  • Class & Schedule Management
  • Self Check-in/Check-out
  • Member Management
  • Class Management
  • Appointment Reminders
  • Calendar Sync
  • Client Database
  • Class and Schedule Management
  • Student Management
  • Attendee Tracking
  • Class Registration
  • Custom Forms
  • Event Registration
  • Discount / Coupon Management
  • Onsite Registration
  • Registration Management
  • Enrollment Management
  • Cancellation Management
  • Revenue Recognition
  • Subscription Plan Management
  • Installed - Windows
  • iPhone / iPad
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Business Hours
  • Online
  • Membership Management
  • Billing & Invoicing
  • Inventory Management
  • Mobile Access
  • Employee Management
  • Marketing Management
  • Scheduling
  • Contract Management
  • Online Booking
  • Point of Sale (POS)
  • Contact Management
  • Calendar Management
  • Online Payments
  • Recurring Appointments
  • Event Management
  • Android
  • Client Management
  • Staff Management
  • Payment Processing
  • Team Management
  • Attendance Management
  • Attendance Tracking
  • Online Bookings
  • Visitor Management
  • Badge Management
  • Class Scheduling
  • Online Registration
  • Wait List Management
  • Reporting
  • Facility Scheduling

Club Manager rankings

Club Manager is ranked on 2 TrustList rankings: #13 on 1 and #18 on 1, across 2 categories.

Every ranking orders its listings by their reviews, how complete the profile is and the Trust Score. Club Manager has no reviews yet and 3 of the 10 profile details we look for. Where no listing on a page has been reviewed, the order follows the profiles alone.

Visitor management software · 1 ranking

  • #13of 50
    Visitor management software

    It is the only one of the 50 here listing cancellation management and discount / coupon management.

    Of the 50 here, 29 also cover billing & invoicing and 28 also cover event management.

    Behind SMS, ahead of eSoft Planner.

Class scheduling software · 1 ranking

  • #18of 51
    Class scheduling software

    It is the only one of the 51 here listing cancellation management and discount / coupon management.

    Of the 51 here, 29 also cover online payments and 28 also cover attendance tracking.

    Behind Lemur Swim, ahead of Aqua Passport.

As of 2026-11-14. Organic ranks only; sponsored placements are never ranks. How TrustList ranks

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