Teams meeting notes move to the organizer's OneDrive from mid-November

Teams meeting notes move to the organizer's OneDrive from mid-November

23 October 2026: Microsoft will start storing collaborative notes from non-channel Teams meetings, including Loop meeting notes and Facilitator notes, in the meeting organizer's OneDrive for Business from mid-November 2026, rather than in the OneDrive of whoever starts the notes. The rollout should finish by late November, needs no configuration, and changes where retention, eDiscovery and offboarding rules will find those files.

Not yet independently verified. Microsoft's own Message Center needs a tenant sign-in, so we read MC1523076 on a public archive that mirrors it word for word; Microsoft has not said whether government and sovereign clouds follow the same dates. We will update this when it can be confirmed, and remove this note.

Ownership follows the invite, not the note-taker

Today a notes file lives with the person who opened it. In a meeting run by a team lead where an assistant starts the notes, the assistant owns the file, and when that person leaves the company the notes go with their OneDrive. Under the change, the organizer owns the file "even when another participant starts notes or Facilitator", in the Meetings folder of the organizer's OneDrive. Participants keep opening and editing the notes inside Teams, under the tenant's existing sharing policies.

The change applies only to meetings that are not held in a channel. Channel meeting notes stay where they are today, in the channel's SharePoint site. Microsoft lists the update under roadmap item 576194, for Teams on desktop, web, Mac, iOS and Android.

Old notes do not move

Microsoft says notes created before the change "will remain in their current location; they will not be moved". From late November a tenant therefore holds two populations of meeting notes: older ones scattered across note-starters' OneDrives and newer ones collected under organizers. Anyone running a records search or a legal hold on a meeting series that started before November will need to look in both places.

Microsoft's own advice is to review internal guidance and governance processes that assume notes sit with the person who starts them, and to check data location and retention policies. Three places are most likely to be affected:

• retention policies scoped to particular users' OneDrive accounts rather than to all accounts;
• offboarding scripts that copy or delete a leaver's OneDrive, which will now take with them the notes of every meeting that person organised;
• data residency for multi-geo tenants, where the organizer's OneDrive may sit in a different region from the note-starter's.

Who organises matters more after November

The change concentrates meeting content on the people who send invites: executive assistants, project coordinators and shared scheduling accounts. Where a shared or service account organises recurring meetings, its OneDrive becomes the store for their notes, so its licence, retention and access rules deserve a look before the rollout reaches the tenant. Our team communication software category lists 13 products, and we list Microsoft Teams itself.

Related on TrustList:

• Exchange Online: apps using EWS must be on an allow list from 10 October 2026, and SharePoint’s one-time passcode retires from mid-October

Sources

• Microsoft 365 Message Center MC1523076 (public archive copy): Microsoft Teams, Loop meeting notes stored in the meeting organizer's OneDrive, 23 October 2026