Clarcity Travel & Expense

Setting travel limits and rules

Clarcity Travel & Expense is a cloud service that brings business travel booking and expense management into one system. It is intended for companies of all sizes that want to control travel spending and expense reporting. Budget managers can set how much staff may spend on air travel, hotels and car rental, and notifications and reports help check that people stay within policy.

The company says its rules are simple enough to set up in minutes, yet flexible enough for the needs of any business. Its reporting shows where a company's travel money is going, so that the policy can be tightened or relaxed where the figures justify it.

Rewards for travelers who save money

Clarcity reverses the usual incentive in travel loyalty programs, which the company says encourage people to spend more. A company sets a savings target, and travelers who find the lowest cost itineraries can earn miles, points, gift cards or cash for beating it. The company describes this as making the company and its travelers partners in saving money.

Spend analysis and negotiated rates

Senior executives can see how much is spent with each airline, hotel and car rental supplier. That view shows where volume rates could be negotiated, and it helps a company judge how wisely its travel budget is being used.

The company says Clarcity gives access to every published fare or rate from 450 airlines, around 100,000 hotel properties and 800 car rental suppliers worldwide, and to unpublished wholesale rates as well. Companies that already have negotiated corporate rates can book them through the system. It also says it guarantees the lowest rates available.

Expense reports without paper

Expense reporting imports charges directly from a company credit card, and receipts are uploaded with one click. Staff can submit, review and approve expense reports without using paper. Approved expenses are then transferred to accounting and payroll systems, so reimbursements can be made quickly.

Setup and the people who use it

The company says a business can set up Clarcity in less than two hours, either on its own or with the company's guidance. The people who use it are budget managers, senior executives, travelers and finance teams, each with a different part of the process to manage.