Google Calendar

One calendar for work and personal plans

Google Calendar brings a person's different calendars together in a single view so that work, home life and everything between can be managed in one place. It is a shareable calendar that works across Google Workspace, and Google says the aim is to reduce the time spent planning so there is more time to act.

Tasks and automatic events

A task can be added from Calendar, Gmail or the Google Tasks app, given a due date and ticked off when complete. When an email arrives about a flight, hotel, concert or restaurant booking, the event is placed on the calendar automatically. Schedule View presents upcoming plans with images and maps to make them easier to read at a glance.

Scheduling for teams

Several calendars can be stacked into one view, which helps a team settle on a time that suits everyone, and shared calendars keep colleagues informed. Organizations can book meeting rooms through the same tool. Working hours and working location can be set and shared, so colleagues know when and where someone is available, and meeting invitations can be answered with a location-specific RSVP.

Seeing and sharing time

A feature called Time Insights studies the schedule and reports where the hours go and which people take them. Appointment Schedules let a person publish a booking page so clients, partners and other outsiders can reserve a slot directly. Google notes that appointment booking, location-aware RSVPs and working location are premium features that belong to the Business and Enterprise editions of Workspace.

Moving to Calendar

Google says its migration options cover many calendar types, including those from Microsoft and IBM, and it offers an interoperability tool that lets Microsoft Exchange and Google Calendar work side by side. Setup guides, a learning center for users, a deployment center for administrators and access to Google experts support organizations that adopt it.