About Visitor Login

Organizations that would rather keep visitor records on their own network than on a vendor's cloud are the market for Visitor Login. It is a visitor management system installed on a local network or private cloud, which the company says keeps critical data under the customer's control instead of on an unknown server elsewhere.

Replacing the paper book

The vendor argues that an electronic system beats a manual entry book on several counts, and it publishes comparison articles making the case. A paper book can be misplaced, tampered with or stolen, and visitors may enter inaccurate or illegible details, whereas a digital record is stored accurately and can be used later to verify who visited. The company says a registration system also makes sure that only known visitors wearing a badge get into the premises. Returning guests are pre-registered after filling in their details once, so they do not repeat them each time, and the system can check each visitor against checklists, allow access only to known people and track that nobody stays beyond the time allowed.

Sign-in, alerts and badges

Visitors sign in on screen. The system sends an email to the employee they are visiting, so there is no need for reception to phone round. Badges can be printed, which removes the need to issue and manage security tags. Reports on visits can show patterns, such as busy periods when more staff are needed. The software offers custom fields and settings for contacts, permissions and text, and the company says further customization is available for unusual needs.

Fitting into IT environments

Visitor Login is built on the standard Windows platform and connects to an organization's existing email servers, which the vendor says makes it straightforward to fit into most IT setups, including Windows servers. Its interface is described as modern and easy to use.

Who it is for

The vendor's current pages highlight schools, where visitor control is a safety matter, but the same on-premise design suits any office or facility that wants close control over who comes through the door.

TrustList summary

Visitor Login is a visitor management system that organisations install on their own network or private cloud. It replaces handwritten visitor books with digital sign-in. Data stays inside the organisation's network rather than on an outside cloud server.

Main features

Digital sign-in: visitors register on screen instead of in a paper book.
Host alerts: an email goes to the employee when their visitor arrives.
Badge printing: prints visitor badges so separate security tags are not needed.
Reporting: reports on visits, for example to plan staffing during busy periods.
Customisation: custom fields and options for contacts, permissions and text.
IT integration: works with existing email servers and Windows environments.