Zavanta

Governed reviews, approvals and version history

Comprose makes Zavanta, a platform for governing policies and procedures. It gathers policies, procedures and standard operating procedures into a single governed store, so staff stop searching drives, inboxes and binders for the current version. Reviews and approvals run through governed workflows rather than through email, and the platform records who approved what and when. Version history and audit trails show how a document changed and which version was in effect at a given time, which the company says helps an organization respond with evidence when a question is raised.

Authoring is structured, with reusable templates and connected content, so procedures are written in a consistent form. Access can be restricted by role, which lets the people who maintain guidance edit and publish it without giving every user the same rights.

Proof that staff have read and understood

Staff can confirm that they have received, read, verified or signed the guidance that applies to their role. Attestation, read and verify records and eSignature tools combine into a record of acknowledgement, so the organization can show who saw each version. Tests and quizzes can be tied to controlled guidance to check whether people understand critical content, and the company says AI can help generate the questions. Where the answers show that instructions are unclear, the team can rewrite the procedure.

An employee knowledge hub for everyday work

Business users can build searchable web portals without help from IT, and the company says a publication reaches the whole workforce as soon as it is released. A portal can include frequently asked questions, a company dictionary, quizzes, surveys, videos and podcasts. Workflow automation removes repetitive administrative steps from the process. Its customers work in finance, building and construction, schools and universities, public administration, hospitals and clinics, insurers, shops, and utilities and factories, and the company says its implementation method has been followed by organizations in many sectors.