Definitiv

Automate your payroll and workforce administration so you can focus on operations and business goals

Leverage real-time data to implement strategies for business growth and to nurture opportunities in your workforce

Australian businesses trust Definitiv for their workforce requirements

The complete payroll solution Definitiv equips you with one platform from time and attendance, through to the payroll processing Streamlining payroll and removing the need for multiple systems, Definitiv eliminates file uploads, reduces manual intervention and increases compliance, to free up your time and energy

• Date-driven payroll - Our intuitive date driven technology means Definitiv can automatically interpret changes that occur during any given pay cycle

• Instant back pays - Calculating a back pay in Definitiv is quick and simple

• Adjust the relevant policies or hours worked, along with the dates they to be applied, and Definitiv will do the rest

• Infinite costing levels - Assign costs to projects, locations, departments, roles, work orders and tasks

• Track your payroll costs beyond Definitiv using General Ledger Codes

• Flexible structuring - Definitiv caters for multiple pay calendars; pay, award and provision policies; shift types, work schedules, employment and even backdated policies

• Multiple entities - Have multiple operations? Manage the payroll and HR for multiple entities using the same account

• For data integrity, each business is kept separate

• Award interpretation - Award Engine automates payroll calculations

• It is even able to recognise an employee covered by multiple awards on a single day

• Seamless integrations - Using restful APIs, Definitiv integrates live with all well-known accounting systems and ERPs Eliminate double entry of data, increase costing accuracy and have greater flexibility over approvals with Definitiv’s timesheets Definitiv has been designed to help you have greater oversight over your labour costs and liabilities With dynamic forms, detailed costing, and flexible provisions and accruals, Definitiv’s time and attendance works around your business

• Configurable approvals – Customise automated timesheet approval rules to meet your organisation’s processes

• Define events and jobs where multiple approvers can be required

• Dynamic Forms – Customised to an individual’s assigned projects, roles and other conditions, Definitiv timesheets will adjust and prepopulate as your employee is completing it

• Custom fields – Add as many additional fields to the timesheet as required

• Start reporting on any new additional fields as soon as they are added

Nurture a positive new starter experience before they even start

Automating the onboarding experience, Definitiv not only helps you to save on administration costs but also offers your new team members a positive start to their new job Definitiv's cloud-based onboarding module offers new team members a modern, flexible and stress-free way to join your team

• Mobile enabled – New starters can complete their onboarding processes directly from their mobile saving time and overheads
• Easier to manage - Whether you have multiple sites of operation or flexible working arrangements, Definitiv makes it easy with an onboarding process in the one place
• Permission-based processing - Onboarding is configured by permissions ensuring the data required by different roles in the business is delivered to the right person or department
• Template-driven processing - Onboarding in Definitiv is template-driven, making the process configurable, personalised and efficient
• Collect the data you need with different onboarding templates for your different workforce divisions
• Configurable attachments – Add policies, welcoming statements, Fair Work Information Statement, or other documents to review
• Capture compliance documents – Streamline the upload of new employee clearances, qualifications and license during the onboarding process
• Automate the TFN & Super process – Automate TFN declaration capture and enable starter to pick your fund or their own or opt for the super stapled option

A rostering solution that is fit for purpose

Definitiv’s rostering tool provides you with end-to-end visibility over your workforce With all your jobs, projects and divisions in one place, Definitiv gives you the capability to cover all facets of your business with the right resources

• Auto-fill – Utilising a long-term work schedule, role, project and resource capability data, Definitiv intelligently matches the right people for your jobs
• Drag ‘n’ drop – Definitiv’s rosters are highly flexible and easy to use
• With drag ‘n’ drop functionality, you can move shifts around with little to no effort
• Bulk fill positions – Reduce time spent on filling out the roster by being able to assign people to multiple shifts at once