About Vehicle Maintenance System

WALK-AROUND CHECK MOBILE APP

Our award winning Driver Walk-around Check Mobile App is fully integrated with VMS and complies with all statutory walk-around check and defect reporting requirements

The defect reporting system allows user definable defect types, stored common descriptions and a full implementation of the statutory reasons for failure to be used to record defects reported by employees

Accidents or incidents can be managed through VMS including the ability to record a detailed description of any damage together with third party information where appropriate

ACTIVITIES AND JOB CARDS

In addition to ensuring proper control of all statutory safety issues, VMS also provides a complete solution for operators looking to manage the maintenance of their vehicles for maximum efficiency and longevity

The Electronic Job Card not only allows your workshop to become paperless, but also goes way beyond what can be achieved with the original paper document

SIX MONTH VIEW PLANNER

The system automatically generates a six month view of scheduled activities which emulates the traditional wall planner

The activity diary has the capability of showing activities in both the future and in the past

The highly visual bay planner has a drag and drop facility to allocate activities into user definable bays

The graphical workshop optimiser facilitates the smoothing of daily workloads with automated rescheduling of subsequent activities

User definable fluid types can be created within the system and then each time the vehicle is filled the fluid type, amount, cost and employee can be recorded

The tyre management module has been designed to manage the maintenance and history recording of individual tyres fitted to vehicles in the fleet

STOCK CONTROL AND WARRANTIES

Our optional stock control module is seamlessly integrated into both scheduled and unscheduled activities in VMS

INVOICING AND SALES LEDGER

The optional invoicing module has been designed for clients operating a commercial workshop and is also fully integrated with both scheduled and unscheduled activities

Using our Google Maps for Work integration, it is possible to show the current location of a vehicle directly within VMS

VMS includes comprehensive standard and user definable reporting facilities throughout the entire system with secure onscreen previews, printed reports and data export

Distinctive Systems is a validated IT systems provider for the DVSA Earned Recognition Scheme

A PERFECT FIT FOR EVERY OPERATOR

VMS has been designed to meet the requirements of the biggest and most demanding operators in the country It is the result of many tens of thousands of hours of development As a consequence it includes more features and offers greater flexibility, reliability and performance than anything else on the market

As we recognise many operators don't require such a comprehensive solution, we offer a simplified Express version of VMS In addition, to keep within the budgets of many smaller operators, we also offer it in a choice of capacity level to suit a range of fleet sizes

We believe this approach offers the best possible solution for every operator This is especially the case for smaller operators who can take advantage of our keen entry level pricing, yet still be assured they will never outgrow the capabilities of the system

Our Express versions are intended for operators with relatively straightforward needs VMS Express is ideal for an operator with a small workshop looking to cover no more than the basic requirements for statutory compliance and manufacturer recommended routine maintenance

It covers the same ground as the full version, but some features have been simplified or taken out to make it easier to use and faster to learn

VMS Express can be upgraded to the full version at any time